Team Members

Alfred Scholar is built for collaboration. You can invite colleagues, students, or advisors to your workspace so everyone works from the same shared library of documents, citations, and manuscripts.

#Inviting team members

Only the workspace Owner can send invitations.

To invite someone to your workspace:

1. Go to Settings > Members in the sidebar.
2. Click the Invite Member button.
3. Enter the person's email address.
4. Select a role for them (see Roles & Permissions for details).
5. Click Send Invitation.

The invited person will receive an email with a link to join your workspace. If they already have an Alfred Scholar account, they can accept the invitation and immediately access the workspace. If they do not have an account yet, they will be prompted to create one first.

Note: Invitations expire after 7 days. If the person does not accept in time, you will need to send a new invitation.

#Viewing pending invitations

After sending an invitation, the workspace owner can see its status on the Members page:

• Pending - The invitation has been sent but not yet accepted.
• Accepted - The person has joined your workspace.
• Declined - The person chose not to join.
• Expired - The invitation was not accepted within 7 days.

#Accepting an invitation

When you receive a workspace invitation:

1. Click the link in the invitation email, or navigate to the invitation URL.
2. You will see the workspace name, who invited you, and your assigned role.
3. Click Accept to join the workspace, or Decline to reject it.

After accepting, you are automatically switched into the new workspace. It also appears in your workspace selector so you can switch back at any time.

#Managing members

Only the workspace Owner can manage existing members.

#Changing a member's role

1. Go to Settings > Members.
2. Find the member in the list.
3. Click the role dropdown next to their name.
4. Select the new role.

#Removing a member

1. Go to Settings > Members.
2. Find the member you want to remove.
3. Click the Remove button (trash icon).
4. Confirm the removal.

When a member is removed, they lose access to all workspace data immediately. Their contributions (uploaded documents, created manuscripts, etc.) remain in the workspace.

#Canceling a pending invitation

If you sent an invitation by mistake or the person is no longer joining:

1. Go to Settings > Members.
2. Find the pending invitation.
3. Click the Cancel button next to it.

#What members can see

What a member can see and do depends entirely on their role:

• Owners have full access to all workspace data and settings.
• Colleagues can view and contribute to documents, folders, manuscripts, citations, and AI chat.
• Reviewers can only see the manuscripts they have been assigned to review. They cannot access documents, citations, chat, or any other workspace data.

The specific actions each member can perform depend on their role. See Roles & Permissions for the full breakdown.

#Next steps

• Understand roles and permissions to control what each member can do.
• Set up your workspace before inviting your team.